ADMINISTRATIVE SECRETARIAL

JOB FAMILY: 5210
OVERTIME PAY ELIGIBILITY: Usually non-exempt (exempt status requires analysis documentation)EFFECTIVE DATE: 07/01/99

Scope of Work:

Individuals assigned to positions in this job family perform duties associated with secretarial functions of an office.

Examples of Duties:

Operates standard office equipment and software

Compose, edit, and prepare routine correspondence

Record, transcribe, and distribute dictation and meeting minutes

Manage calander/schedule appointments and facilities

Arrange meetings, events, and functions, as directed

Create and maintain spreadsheets

Maintain databases

Maintain web pages

Make travel arrangements and reservations

Establish and maintain office records

Receive, distribute, and dispatch mail

Answer telephones, greet visitors, and provide information and directions

Prepare routine reports, forms, and other documents

Process standard financial, payroll, and personnel related documents

Maintain an office bookkeeping system/track financial accounts

May perform in a lead worker capacity

Minimum Qualifications to Enter Family:

Requires high school diploma or GED.

Exception: The employing institution may substitute directly related work experience or education for minimum qualification requirements with written justification.

Note: The duties listed are not intended to be all-inclusive. Duties assigned to any individual employee are at the discretion of the appointing authority.