ADMINISTRATIVE ASSISTANCE

JOB FAMILY: 5205
OVERTIME PAY ELIGIBILITY: Usually non-exempt (exempt status requires analysis documentation)EFFECTIVE DATE: 07/01/99

Scope of Work:

Individuals assigned to positions in this job family perform duties associated in aiding a department head with the management of administrative support functions of a large department, or for a smaller unit with campus-wide responsibilities.

Examples of Duties:

May include duties listed in job family 5210

Review and answer correspondence

Draft reports including conclusions and recommendations for solving administrative problems

Plan local, regional, or national events

Assist supervisor in the application and communication of policies

Assist supervisor with the resolution of problems or conflicts by communicating with involved parties, researching issues, and making recommendations

Coordinate and contribute to the collection of data for annual or periodic reports, grants, etc.

Research and draft budget for supervisor

Analyze adminstrative operating practices to create new systems or revise established procedures

May hire, train, and supervise employees performing similar work

Minimum Qualifications to Enter Family:

Requires high school diploma or GED, and four years of directly related experience.

Exception: The employing institution may substitute directly related work experience or education for minimum qualification requirements with written justification.

Note: The duties listed are not intended to be all-inclusive. Duties assigned to any individual employee are at the discretion of the appointing authority.